Adoptee Hub Inc.
Effective Date: March 3, 2021
Quick Guide to Contents
Collection of Information
Information You Provide
Adoptee Hub collects information from you when you choose to provide it to us. For example, we collect your information when you submit a webform requesting information about Adoptee Hub-post adoption programs (the “Program”), or otherwise contact us or provide information to us through the Website. The information we collect includes personal information – such as your name, address, email address, telephone number, prior educational background information, work experience, and the content of any communications that we exchange, as well as non-personal information.
For those individuals that choose to start an Adoptee Hub program application, we collect personal information required to conduct appropriate and quality services.
In some cases, we require your personal information to perform a contract or to comply with a legal obligation.
Information Automatically Collected
Tracking Options and Do Not Track Disclosures
You may adjust your browser or operating system settings to limit tracking or to decline cookies. If you choose to limit tracking or decline cookies, however, you may be unable to access certain areas of the Website. Check the “Help” or “Settings” menu of your browser or operating system to learn how to change your tracking settings or Cookie preferences. On your mobile device, you can adjust your privacy and advertising settings to limit tracking for advertising or to control whether you receive more relevant advertising. Note that our systems may not recognize Do Not Track headers or requests from some or all browsers.
Information Collected from Other Sources
Where permitted by law, we collect or receive information about you from other organizations to whom you indicate that you would like us to use in order to provide appropriate post-adoption services or other entities within the Adoptee Hub staff partners and affiliates (collectively “Other Sources”) in order to update or supplement the information that you provide or that we collect automatically. We use this information to help us maintain the accuracy of the information we collect, to target our communications so that we can conduct proper post-adoption services or provide other information that may be of interest to you, and for internal business analysis or other business purposes.
Our Combination of Your Information
We combine the information we receive from and about you via the Website and from other sources to help us tailor our communications to you and to improve the Website.
Failure to Provide Personal Information
Failure to provide certain information may make it difficult or impossible for you to receive and access our services through the Website or in person (for example, to apply for our service programs). You should ensure that personal information submitted to us is accurate and current. For example, we always need a current email address, mailing address, and phone number to communicate with you about the program services to which you are applying to.
We do not direct the Website to, nor do we knowingly collect any personal information from, children under the age of 18.
How We Use Your Information
Purposes for Collecting and Processing Personal Information
We process personal information under the following legal basis:
Where you give us consent. This includes the following:
For purposes which are required by law. This includes the following:
Processing Information at your request of our post-adoption services.
Adoptee Hub collects and processes your personal information when you choose to apply for Adoptee Hub’s program services. This processing of your personal information is conducted at your request of performing services.
Use of De-identified, Aggregate, or Anonymized Information
How We Disclose Your Information
Adoptee Hub shares your information with other entities or individuals in the following limited circumstances:
Information Security and Data Retention
We are committed to protecting the security of your information. We maintain what we believe to be appropriate physical, electronic, and managerial procedures to safeguard and secure your information and to prevent unauthorized access, maintain accuracy, and ensure appropriate use of your information. The accuracy, safety, and security of your information also depends on you. Where we have given you—or where you have chosen—a password for access to certain parts of the Website, you are responsible for keeping this password confidential. We ask that you not share your password with anyone. Even though we do our best to protect your information, the transmission of information via the Internet is not completely secure, and we cannot guarantee our security measures. We are not responsible for any unauthorized access to or acquisition of your information if you chose to apply with other post-adoption services outside of Adoptee Hub. We retain your personal information for as long as we have a relationship with you. We will also retain your personal information for a longer period, which enables us to do the following:
Disclaimer: This is addressed in more detail in a separate document. For further details, please ask the Adoptee Hub copywriter group for this document.
Accessing and Managing Your Personal Information
If you have completed one of Adoptee Hub’s applications online or in a hard copy, you may access and/or update your personal information through your user profile.
In some instances, you may be eligible to (a) ask us for a copy of your personal information; (b) correct or restrict processing of your personal information; and/or (c) obtain the personal information you provide to us in a structured, machine-readable format. In addition, you may have the right under applicable law to object to the processing of your personal information in some circumstances.
Your rights regarding your personal information may be limited, for example, if fulfilling your request would reveal personal information about another person or would infringe on the rights of a third party (including our rights). We will inform you of the relevant exemption upon which we rely when responding to any request you make.
Our use of certain personal information is necessary for us to provide information to you about post-adoption services to you through the Website, the Adoptee Hub Portal or any Adoptee Hub communications. If you choose not to provide this personal information or request that Adoptee Hub may restrict the processing of this personal information, you may not be able to participate in the Program, and we may not be able to provide you with other services, including those provided through the Website or advertised on our program services.
You always have the right to opt out of our organization and services by cancelling your membership. We will regardless maintain your information unless you have in writing expressed your desire to have all records deleted.
If you believe your rights regarding your personal information have been infringed upon, please contact us. If you are in the EEA or Switzerland and have unresolved concerns, you also have a right to lodge a complaint with the applicable Data Protection Authority.
If you wish to access or delete your information as described in this section, please contact us at: firstname.lastname@example.org.
Public Forums; Publicly Available Content
Any information you may disclose through the Website and Portal, such as on message boards, in chatrooms, or in other public areas, such as on webinars that you may attend about the Program, may be viewed by others, such as your classmates and learning facilitators. Please exercise caution when disclosing personal information in these public areas. If you do not want Adoptee Hub to store metadata associated with your content, please remove the metadata before uploading your content.